ActivHR
ActivHR – Human Resources enables the HR manager to store track, monitor, and view
all vital information about employees – complete with scanned images and document
references!
The Human Resources Problem
- Manage all of the information associated with each employee.
- Produce reports for governments, unions, and managers.
- Maintain appropriate levels of security and privacy.
- Determine compliance and eligibility. Schedule follow-up actions.
Today’s HR department faces more challenges than ever before. The HR manager needs
to be more efficient and productive yet juggle more data than in times past. Software
providers have had difficulty keeping up with the changes, which has forced HR departments
to maintain data in auxiliary spreadsheets and filing cabinets.
You need help in locating all of your HR data in one location and for your HR software
to interface better with your payroll software. You need help in eliminating all
the paperwork and manual processes associated with HR information changes.
The Solution: ActivHR
ActivHR is designed to give you “one-stop-shopping” on all of your employee data.
The Activity architecture lets you view, analyze, and report employees in the myriad
ways that HR managers demand.
ActivHR helps eliminate all the physical paperwork and manual processes. We put
you back in charge of your data. Paper files are replaced by images scanned into
the database. ActivHR is fully integrated with the nQativ payroll system ActivPR.
Seniority and Leave Plans
Vacation pay, sick leave, jury duty and bereavement pay are just some of the amenities
offered by employers. The tracking of usage and accruals of the amenities often
do not relate directly to the employee payment cycles. ActivHR has a special subsystem
for creating almost any imaginable plan for accounting for leave. Accruals can be
simple (using number of years employed) or complex (service months based on minimum
hours worked per month).
This system can also be used to account for training hours, continuing education
credits (CE), and other time based employee related information.
Reporting
Specific reports for the EEO requirements and other governmental regulations are
provided. Additionally there is a reporting subsystem using specially written extensions
to Excel that allows the interfacing of spreadsheets directly into the ActivHR and
ActivPR data.
Employee Notes
All companies keep a myriad of data on each employee or prospective employee. However
every company wants to define its own database of information. Employee "notes"
are a unique solution to the problem of classifying data to be associated with employees.
Every company using ActivHR will define a series of "note types" such as W-4, employee
reviews, background checks, certifications, resumes, NDA, resignation/termination
documents, etc. The notes associated with each of these note types are thus the
electronic filing cabinets which contain the data. Scanned images, electronic documents
and messages are thus systematically maintained for all employees and prospective
employees.
One of the unique features of notes is the ability to quickly determine missing
information. A typical scenario is to locate all employees that do NOT have a particular
note associated with their records. For example, you can query the system to list
all employees that do not have a W-4 on file or all prospective employees for a
particular job that do not have a background check completed.
Follow-up dates are also attached to each specific note and can be used as reminders
for reviews, raises, and disciplinary actions.