ActivPR - Payroll

ActivPR is the solution to the most important challenge in Payroll: the need to produce complex paychecks in the shortest time possible with limited resources.

The Payroll Problem

  • Government Regulations
  • Union Contracts
  • Company Employment & Payment Practices
  • Time

Complexity and constant change create almost unsolvable problems for the payroll department in any company. Government regulation (state and federal), company management, union contracts, and time constraints combine to create a difficult and ever challenging dynamic to the payroll process. Payroll administrators are required to produce more checks with fewer resources and are subject to more regulations than ever before.

Most payroll software has been designed and redesigned over time to adjust to the dynamic payroll processes. The result has been many “side systems” consisting of spreadsheets that are required to keep up with inadequate software.

How many "side systems" does it take to produce your company payroll?

The Solution: ActivPR

ActivPR is designed as a framework. It combines the basic capabilities of payroll, database management, security, and a calculation engine resulting in a solution that is definable by the company implementing the solution.

ActivPR is designed to adapt to the complex and dynamic processes associated with producing employee payroll checks and related reporting requirements. ActivPR was created on the knowledge and resources of over 30 years of programming and implementing software for payroll.

Adaptable

ActivPR allows you to define your own “date driven” parameters and to assign values to these parameters. The date driven nature of this process means that you do not have to wait until payday to change important calculation related values.

Efficient

Time is often the most critical factor in producing payroll. Significant time must be allocated to distribute the payroll expense to the proper general ledger accounts. Most payroll systems require this distribution to be completely defined prior to producing the check.

ActivPR allow you to produce the payroll check and delay the distribution until a less critical time.

Calculation Engine

A special Calculation Engine has been created to solve complex payroll problems. The Calculation Engine capability is similar to formulas in the cells of a spreadsheet. This allows for extremely complex and flexible calculations.

Checks and Direct Deposits

Checks and stubs can be printed or combined with direct deposits to disburse funds into multiple bank accounts for each employee. Laser signatures and MICR options are supported.

Tax Management

ActivPR supports all US and Canadian taxing jurisdictions. Electronic filing is supported for tax, withholding, new employee registry, and quarterly reporting.

Earnings, Deductions, and Statistics

Unlimited earnings, deductions, statistical and tax codes can be defined for each employee. All codes can be managed by limits, frequency, allocations, and defined mathematical constructs with Calculation Engine.

Reporting

By using the sorting and filtering capabilities within the ActivPR framework, almost any conceivable data can be analyzed and reported very quickly. Multiple report designs can be defined for each built-in report.

Integration

ActivPR is fully integrated with all other nQativ modules including General Ledger and Human Resources.

Time Sheets

Time Sheets add the following benefits to Payroll:

  • Early entry. Instead of entering employees' time on the paychecks on payday, enter time as you go in time sheets. Pre-entry also includes one-time deductions, reimbursements and so forth -- no more "sticky notes" on pay day.
  • Simple entry. Time entry screen is simpler and faster than the check screen and can be used by temporary payroll operators.
  • Import. In addition to manual entry, you can import time from any spreadsheet, time clock, or Time and Attendance system.

Leave Plans

Basic leave plans can be handled with statistics in Payroll. But the Leave Plans module adds the following:

  • Multiple Plans. Many companies have more leave plans than just the basic vacation and sick. The Leave Plans module tracks all of them.
  • Flexible Accrual Calculation. Accruals can be calculated based on hours worked, service months, or any "work unit." Overages can "spill over" to another plan. Seniority levels are automatically applied on the employee's anniversary date.
  • Automatic tracking of usage from Time Sheets. Leave Plan hours flow from Time Sheets to both paychecks and leave plan balances.
  • Automatic posting to GL. Accruals, usage, and employee rate adjustments can be automatically posted to GL -- as you go or whenever you designate.