Venues & Fairs

Does Your Current Financial and Payroll Software:

Prepare P&Ls easily by event?
Allocate labor, benefits, taxes, etc., automatically by event?
Understand your need to quickly process new hires for events?
Apply "best practices" for fairs and venues into their software?
Allow your accounting department to "go green"?

Venues & Fairs Activity Brochure

Are you tired of trying to make do or force your current software to fit your needs? Do you wish your current accounting and payroll software vendors understood the complexities of the Fair and Venue industry? You would not let just anybody operate rides on your midway. Why just use any accounting software? In today’s uncertain economic climate, it’s important to know your true financial situation in real time.

The Solution: Activity

We understand the special needs you have to operate a successful fair or venue. That’s why 75% of the fairs in the state of California use Activity. We provide you with a framework that is highly modifiable and customizable. This allows you to adjust the software to fit your venue instead of conforming strictly to a defined set of functions in the software. We put the control back into your hands.

Profit and Loss by Event

By "event" we mean that our accounting processes are event specific. You do not have to piece together information from multiple sources and then push it out to a spreadsheet or a cumbersome allocation mechanism. Reporting by event is simple and easy.

Automatic Payroll Allocation by Event

If an employee works on any number of events during a pay period, we go beyond recording the labor costs for that event. We automatically allocate all the benefits and taxes (and other expenses) on the check to the same events. The payroll becomes automatically categorized by event.

Positions

Historically track positions for an employee. Assign primary and multiple auxiliary positions to that employee. Also, you can attach pay rates to each position. So when an employee changes position (even mid-pay period), the rate automatically changes. The HR department can also track "position vacancies" to know how many people still need to be hired.

Mass Hire

It is the month before fair time or right before a big event. You have a lot of people to hire and then to let go in a short time. Wouldn’t it be nice to automate the process and not enter the same information again and again?

Financials One Way for the State and Another for the Board

Perhaps your fair is owned by the state, which uses an older reporting system and does not reflect how you need to report operationally. You can design financials any way you wish, so expenses and revenues are reported one way to the state and entirely differently to your board.

Future Expense Commitments

You spend six months ramping up for your event, generating hundreds of purchase orders, all of which will turn into expenses during/after the event. It would be nice to know if you’re over or under budget during those six months instead of waiting until you get the invoices from vendors. Our system lets you do that with purchase commitments automatically flowing to the GL for appropriate reporting.

Interface to Time & Attendance, On-line Applicant Tracking

Our system automatically updates the Time & Attendance system with any new hires and employee changes, so there is no need to maintain employee data in both systems manually. Instead of relying on labor estimates from the time system, accurate labor costs are retrieved from our payroll system. This allows you to slice/dice your payroll data any way you wish by shift, by position, by department, by day, by employee, etc. We also interface with on-line applicant tracking systems for new and rehires to automatically be imported into the software.